Event Checklist
Needed Right Now
1) Cocktail Recipes
If you have not submitted your cocktail recipe, which was due in early December, please do so ASAP.
2) Certificate of Insurance
We require a certificate of insurance from all participants. This is a standard document that your insurance provider can easily provide. Please contact them a request one ASAP. We’d like to have everyone’s certificates by no later than January 13.
Once you have it, please email it to: alex@curatedmagazine.ca
3) Event Contacts
If you need to update your email contacts for this event, now is the time.
Before the Event
Guest Count
There will be 700 guests in attendance for each of the 2 sessions at this sold out event.
PLEASE NOTE: There will also be a total of 18 participating restaurants and manufacturers at this event.
Purchasing Alcohol (important)
It is required that all participants bring an invoice for alcohol purchased for this event. This alcohol NEEDS to be on its own unique invoice and not part of a larger order for the restaurant.
At the end of the event, the remaining alcohol can be returned to your restaurant.
PLEASE NOTE: This a requirement from Alcohol & Gaming
Booth Design
Everyone has the same 6ft. tables + an additional workstation table. With 1400 guests attending, we are recommending extra time and care be put into making your booth look awesome.
If you do not require tables or have unique requirements, please let us know.
Working Space
Each participant will have more than sufficient space for work area, supply storage, props, banners, etc.
Booth Lighting
Additional lighting for tables is highly encouraged. Battery-powered rechargeable LED is the ideal set-up.
Glassware
Take-home glassware is provided by the Halifax Cocktail Festival. You DO NOT need to bring glassware.
Glass Rinsing
While there will be several rinse stations at the event, you will need to have a glass rinsing set-up at your booth.
WIFI
In order to prevent system overload, WIFI is not available. If you are selling products at the Halifax Cocktail Festival, make sure you have your own hotspot.
Selling Bottled Product
Product sales IS permitted for anyone with a permit to do so from Alcohol & Gaming.
PLEASE NOTE: Purchased products are meant for at-home use and CANNOT be consumed at the event.
Picking a Load-in Time (important)
We are to get everyone’s preferred load-in time on the schedule as soon as possible. Please have a look at the list of what’s available (below) and send us your preferred time.
The Morning of
Load-in Schedule
9:30 a.m. - 10:00 a.m.
Compass Distillers
Highwayman
10:00 a.m. - 10:30 a.m.
EDNA
Still Fired
Dear Friend/Clever Barkeep
Junction Sixteen
The Church
Bertossi Group
10:30a.m. - 11:00 a.m.
The Brooklyn Warehouse
Eliot & Vine
Black Sheep
Asia Restaurant
Walter’s Snack Bar
The Carleton
Load-in Location
Halifax Marriott Harbourfront Hotel
1919 Upper Water St, Halifax
Loading Dock (far left of main entrance)
Load-in Instructions
When it’s your turn, pull up to loading dock.
Say “hi” loading dock volunteer. They are there to help you.
Unload everything.
Move your vehicle so that the next vehicle can unload.
Go with loading dock volunteer and bring your stuff to your assigned table. He/she will know where your table is.
Once you have dropped everything off, park your vehicle.
Parking Instructions
Unless you are staying overnight, do not park in the hotel’s underground parking. Space is limited and the daily rate is substantial.
Affordable parking is available at the Casino.
Street parking is free on Saturdays.
Booth Set-up
Setting Up
Please be aware that we open 30 minutes ahead of the official start times (listed below). You don’t need to be 100% ready at this time, but you should be ready to serve guests.
Ice Delivery
If you require ice for your booth, please let the hotel staff know, ideally well before the event or session start time.
Please bring ice storage with you.
Need Assistance?
If you require assistance during set up, please seek out one of the many available hotel staff.
The Event
The Halifax Cocktail Festival is a two-session event.
Session One (1:00 - 4:00 p.m.)
Doors open early at 12:30 p.m. Please be ready.
Session Two (6:00 - 9:00 p.m.)
Doors open early at 5:30 p.m. Please be ready.
Glassware
Take-home glassware is provided by the Halifax Cocktail Festival.
Glassware and Fill Lines
Glasses provided are 7oz and come with 2oz, 3oz, and 4oz fill lines. You will be provided with fill line instructions that are specific to the cocktail you are serving at your booth.
Halifax Cocktail Festival Glassware
Glass Rinsing
While there will be several rinse stations at the event, you will need to have a glass rinsing set-up at your booth.
Ticket Collection
All participants are compensated based solely on ticket collection. Compensation is $2.45/ticket collected.
Make sure you are collecting sample tickets!
Right to Refuse Service
If you encounter a guest that has clearly had too much to drink, please refuse service and bring this to our attention immediately.
More Ice Needed?
It’s entirely possible that you will need more ice or to have your rinse bucket emptied during the event. If this is the case, please ask one of the hotel staff for assistance and please do so before having any immediate needs.